Our built-in meeting booking system allows visitors to easily schedule meetings with you directly on your page. While external tools like Calendly can also be optionally integrated, this feature is fully integrated into your system, all within one platform.
Before you start
Before adding the meeting booking function, you need to connect your calendar to the system. The system uses Cronofy to synchronize your calendar, ensuring accurate scheduling.
If you haven’t done this yet, click [HERE] to follow the guide on how to connect your calendar.
Step 1: Add the meeting booking function to your page
Click "Add empty row".
Click "Add content".
In the Add block panel on the right, search for meeting and select Meeting booking.
Step 2: Select which calendar to use
Click the field under "Book in calendar belonging to" to select the user the calendar where bookings should be added.
If you are the only user on the account, your calendar will be automatically selected.
Step 3: Set the meeting title
Under "Event title in calendar", enter the name of the meeting.
This title will appear in both your and the participant’s calendar.
Step 4: Choose meeting duration
The final step is to choose how long the meetings should be when someone books.
The maximum meeting duration is 480 minutes.
All three steps must be completed for the function to work.
Step 5: Save your settings
Click "Save" in the top right corner.
Done! Your meeting booking system is now live, allowing visitors to schedule appointments directly on your page! You can also create multiple landing pages for different meeting types, such as consultations or follow-ups, and share their unique URLs to tailor the booking process to your needs.
Can I add more fields to the Meeting booking block, like phone number or company?
The Meeting booking block in the myflow page builder asks visitors for a name and an email address, and those two fields are fixed. You can't add a phone number, a company name or any other field to the Meeting booking form, and you can't remove the fields that are there. The name field covers both first and last name.
The Fields tab belongs to the Contact form block, which is a different block in the page builder. Changing the fields on a contact form doesn't change the Meeting booking block. See How to add a contact form in the page builder.
If you need more information from someone before a meeting, collect it separately, for example with a Contact form block elsewhere on the page, or ask for it in the meeting.
How far ahead can visitors book a meeting?
Visitors can book a meeting up to 30 days ahead in the Meeting booking block. The same 30-day booking window applies to the calendar your clients use when they book coaching sessions in the User Area.
The 30-day booking window comes from Cronofy, the calendar integration myflow uses to read your availability and add bookings to your calendar. It isn't a myflow setting. It currently applies to every myflow account, and you can't extend it or turn it off, in the Meeting booking block or anywhere else.
If you need to book a meeting more than 30 days ahead, arrange it outside the Meeting booking block, for example by having the customer contact you and adding the meeting to your calendar yourself.
Can I offer meetings of different lengths from one booking setup?
A Meeting booking block in the myflow page builder has one meeting duration, set in Step 4 above. To offer more than one length or type of meeting, such as a 60-minute video call and a 30-minute phone call, set up one booking option per type:
For free meetings on your pages: add a Meeting booking block for each type, each with its own duration, on its own page. Then share each page's URL for the type of meeting you want that person to book.
Each booking option follows the same 30-day booking window described above.
Which day does the meeting booking calendar start the week on?
The calendar in the Meeting booking block always starts the week on Monday. This applies to every page with a Meeting booking block, and to the calendar your clients use when they book coaching sessions in the User Area.
Summary
Adding the meeting booking system in the page builder makes scheduling easy and automated. Simply connect your calendar, set up your booking system, and let visitors book meetings without any hassle.