Use this article to log time in myflow Time Tracking and turn your billable hours into an invoice. It covers opening Time Tracking from the left sidebar, logging and editing time entries, creating and sending an invoice from your entries, and filtering and exporting them.
How do I open Time Tracking in myflow?
There are two ways to open myflow Time Tracking:
To log time: click the clock icon (⏱) at the bottom of the left sidebar. When you hover over it, it says Time tracking. It opens the Time Tracking panel on top of the page you're on, so you can log time from anywhere in myflow.
To see, edit and invoice your entries: go to Toolbox > Time Tracking in the left sidebar.
If there's no clock icon at the bottom of your sidebar, add the Time tracking shortcut first (see the next section).
How do I add the Time tracking shortcut to the sidebar?
The shortcuts at the bottom of the left sidebar are your own. Each user picks which ones to show, so the Time tracking shortcut may not be there yet. To add the Time tracking shortcut in myflow:
Click the + (Add shortcut) at the bottom of the left sidebar. The Customize shortcuts window opens.
Under Tools, click Time tracking.
The clock icon now shows at the bottom of the left sidebar, and Time tracking is listed under Current shortcuts. To remove the shortcut, open Customize shortcuts again and click the × next to Time tracking.
How do I log time in myflow?
To log a time entry in myflow Time Tracking:
Click the clock icon (⏱) at the bottom of the left sidebar. The Time Tracking panel opens.
Enter a Title for the entry, for example "Building website".
Set the Start time and End time, or adjust Hours spent with the − and + buttons.
Turn on Billable if this time should go on an invoice.
Select a Product. The product's price is the hourly rate for this entry.
Select the Customer the entry belongs to.
Click Save.
The entry now appears in Toolbox > Time Tracking, showing its hours and, for entries with a product, the amount (hours × the product's price).
How do I edit or delete a time entry?
You edit and delete time entries in Toolbox > Time Tracking:
To edit an entry: click the entry's title, change what you need and save.
To delete an entry: click the trash icon on the entry, then click Delete to confirm.
Entries that are already on an invoice (billed) can't be edited or deleted in myflow Time Tracking.
How do I create an invoice from my time entries?
To create and send an invoice from your time entries in myflow Time Tracking:
Go to Toolbox > Time Tracking in the left sidebar.
Click Select on each entry you want to invoice. Only billable entries that aren't billed yet can be selected, and one invoice covers one customer: once you select an entry for a customer, you can add more entries for that customer or entries with no customer. The total hours and amount show next to Create Invoice.
Click Create Invoice in the top right corner.
Check the Billing details. myflow fills them in from the customer's contact card. Company name, Invoice email, Invoice address, Zipcode, City and Country are required. Name and Invoice reference are optional.
Review the invoice. Each selected entry is one line, with its hours and the product's price.
Click Create and send invoice.
The invoice is sent to the invoice email, and the entries are marked as billed in Time Tracking with a green check mark and the invoice's name. Click the invoice name on an entry to open the invoice.
💡 Note: To create invoices, your invoicing settings must be set up. If they aren't, myflow shows Set up invoicing settings when you click Create Invoice. Click it, fill in your invoicing settings, then reload the Time Tracking page.
How do I see which time entries are billed?
At the top of the entry list in Toolbox > Time Tracking, choose a filter:
All: every time entry.
Billed: entries that are on an invoice.
Unbilled: billable entries that aren't on an invoice yet.
Use the search field next to the filter to find entries by title. myflow remembers the filter you chose the next time you open Time Tracking.
How do I export my time entries?
To export your time entries from myflow Time Tracking, go to Toolbox > Time Tracking and click Export below the number of entries. myflow emails you a download link when the export is ready.